Clubs • Playbooks
Club Recruitment Workflow Template
A simple club workflow for moving from profile discovery to final decision with less noise and fewer missed prospects.
February 27, 20269 min read
The workflow problem clubs face
Most clubs lose quality candidates in handoff gaps between scouts, coaches, and decision-makers.
A clean workflow shortens cycle time and improves profile-to-trial conversion.
Recommended operating model
Use four stages with explicit owners:
- Stage 1: Discovery and shortlist ownership by scouting.
- Stage 2: Role-fit review ownership by technical staff.
- Stage 3: Eligibility and risk review ownership by operations.
- Stage 4: Final decision ownership by sporting leadership.
Data standards per stage
Each stage requires a minimum evidence standard before progression.
- Discovery: verified role and competition context.
- Role-fit: position metrics and specific tactical fit notes.
- Risk review: medical, academic, legal, and availability checks.
- Final decision: consolidated score and recommendation rationale.
Execution note
When clubs standardize this model, meetings become shorter and decisions become more defensible.